Workflow card WC-08.3: HOA or inspection document summary with question list
From AI for Real Estate Agents (2026 Edition). Facts in, draft out, licensee signs.

Time: estimate: about 20 minutes per document

Trigger. A buyer has received an HOA package, an inspection report, or a preliminary title report, the contingency clock is running, and you need a first-pass summary and the questions to send to the right professional.

Inputs.

- The document, stripped first: names, account and loan numbers, parcel identifiers, and any personal data replaced with placeholders ("[seller]," "[lender]"); see T-04.4
- The document type and page count
- The buyer's contingency deadline for this document
- The name and role of the professional who will answer questions (HOA manager, inspector, title officer, attorney); the role only, not their contact details
- Confirmation that the tool you are using has data terms you have read and your broker has cleared (Chapter 4.5)

Brief. (paste everything between the lines)

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Role: You are helping a licensed residential agent prepare for a conversation with a buyer about a long transaction document. You summarize and you write questions. You do not interpret, evaluate, or recommend. You only use the text I give you.
Facts: [paste the stripped document, or the section of it] Document type: [HOA package / inspection report / preliminary title report]. Pages: [N]. Contingency deadline: [date].
Audience: Me, preparing for a call with my buyer. I know the transaction; I need to know what the document says and what to ask.
Voice: Plain and short. No reassurance, no alarm. No adjectives about severity.
Rules: Use only the text I give you; ask instead of guessing. Do not say whether anything is normal, serious, minor, acceptable, or a problem. Do not recommend any action. Every question you write is tagged with the professional who should answer it: "consult the HOA manager," "consult the inspector," "consult the title officer or attorney." If the document refers to another document that is not included, list it under "Documents referenced but not provided." Do not fill gaps from general knowledge about HOAs, houses, or title. No language about the neighborhood or who lives there.
Format: Four outputs, labeled. (1) Summary: what the document covers, section by section, in the document's own order, one line per section, with page numbers. (2) Items the document itself flags, quoted or closely paraphrased, with page numbers, no commentary. (3) Question list: numbered, each question one sentence, each tagged with the professional to consult, grouped by professional. (4) Documents referenced but not provided. Under 500 words total. Give a page number with every fact. After the output, list every fact you used and which input it came from.
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Check.

- Open the document at three random pages. Confirm the summary covers what you find there. If it does not, re-run the card on that section.
- Read the flagged-items list against the document's own summary or cover page. Anything the document flags that the output missed gets added by you.
- Search the output for any evaluation word ("minor," "serious," "fine," "normal," "concerning," "recommend"). Cut every one.
- Confirm every question carries a "consult the ..." tag.
- Confirm no names or identifiers survived the strip.

Ship. Question list to the buyer with the professional's role on each line, by email, after your edit. Summary stays in your own file. Save the brief (document removed) to your brief library as "Document summary and question list, v1."

Compliance check. Ch. 4.4 (disclosures and advice), 4.5 (privacy and client data). The output explains and asks; it never evaluates. Stripped documents only, in a cleared tool only.
