Template T-11.2: Transaction checklist (buyer side and listing side)
From AI for Real Estate Agents (2026 Edition). Facts in, draft out, licensee signs.

A starting shape, not a source of truth. Your brokerage's checklist is the source. Paste both into the assistant, ask for every item that appears on one and not the other, and resolve each gap with your broker or coordinator. Then replace this page with your version. Items vary by state, by financing, and by property type; the ones here are common in residential work and may not all apply where you practice.

Buyer side

Before the offer

[ ] Written buyer representation agreement signed, per your state and brokerage requirements
[ ] Pre-approval letter on file, with lender contact
[ ] Proof of funds for deposit and closing costs
[ ] Agency and other first-contact disclosures delivered and signed
[ ] Wire fraud warning given in writing

Offer and acceptance

[ ] Offer, counters, and addenda fully executed; acceptance date and time recorded with the form's definition
[ ] Date table built (WC-11.1), verified, initialed, calendared
[ ] Escrow opened; file number, officer, and contact recorded
[ ] Stage 1 email sent (T-11.1)

Deposit and disclosures

[ ] Initial deposit wired by the verified date, confirmed by escrow in writing
[ ] Seller disclosure package received; date recorded; client questions collected
[ ] Natural hazard, HOA, or other statutory disclosures received where required
[ ] Preliminary title report received and reviewed with client

Investigations

[ ] General inspection scheduled and completed; report to client
[ ] Specialty inspections as needed (roof, sewer, pest, chimney, pool, foundation)
[ ] Repair request or credit request decided with the client and sent, or decision to proceed as is recorded
[ ] Seller response received; agreement documented
[ ] Investigation contingency removed or extended in writing by the verified date

Appraisal and loan

[ ] Appraisal ordered; access arranged; completed date recorded
[ ] Appraisal received; shortfall plan discussed with client if any
[ ] Loan conditions tracked with the lender; approval date recorded
[ ] Appraisal and loan contingencies removed or extended in writing by the verified dates
[ ] Homeowner's insurance bound; evidence to lender and escrow

Closing

[ ] Final walkthrough scheduled and completed; agreed repairs verified
[ ] Closing disclosure or settlement statement reviewed with client
[ ] Signing scheduled; client knows what to bring
[ ] Closing funds arranged with escrow; wire verified by phone with escrow
[ ] Funding confirmed; recording confirmed; keys delivered
[ ] Stage 8 email sent; post-close plan built (WC-11.3)

File

[ ] All signed documents in the brokerage transaction system
[ ] Broker file review complete
[ ] Assistant project exported to the file and deleted or archived (Chapter 11.6)

Listing side

Before the listing goes live

[ ] Listing agreement signed; term, price, and compensation terms recorded
[ ] Agency and first-contact disclosures delivered and signed
[ ] Seller disclosure package started; seller questionnaire returned (T-05.1)
[ ] Verified feature list built (WC-05.1)
[ ] Photos reviewed; any altered image labeled and the original kept (Chapter 4.2)
[ ] Listing copy through the pre-publish checklist (T-04.1); license disclosure on all first-contact material
[ ] MLS input complete; public and agent remarks checked (WC-05.2, WC-05.4)
[ ] Sign, lockbox, and showing instructions set

Offers and acceptance

[ ] All offers presented to the seller with a comparison (Chapter 8)
[ ] Counters and acceptance fully executed; acceptance date and time recorded
[ ] Date table built (WC-11.1), verified, initialed, calendared
[ ] Escrow opened; MLS status updated per your MLS rules
[ ] Stage 1 email sent to the seller (T-11.1, listing version)

Disclosures and access

[ ] Seller disclosure package completed and delivered by the verified date; delivery date recorded
[ ] Statutory disclosures ordered and delivered where required
[ ] Access arranged for inspections, appraisal, and walkthrough; seller notified of each

Buyer's contingencies

[ ] Repair or credit request received; reviewed with seller; response sent by the verified date
[ ] Agreed repairs scheduled, completed, and receipts collected
[ ] Each buyer contingency removal received in writing and recorded; follow up the day after any verified date passes with nothing received

Closing

[ ] Seller signing scheduled; seller knows what to bring
[ ] Move-out and possession terms confirmed; utilities and keys plan set
[ ] Final walkthrough access arranged
[ ] Funding confirmed; recording confirmed; keys released per the contract
[ ] MLS status updated to closed per your MLS rules
[ ] Stage 8 email sent; post-close plan built (WC-11.3)

File

[ ] All signed documents in the brokerage transaction system
[ ] Broker file review complete
[ ] Assistant project exported to the file and deleted or archived (Chapter 11.6)
