Template T-14.2: Annual tool budget sheet
From AI for Real Estate Agents (2026 Edition). Facts in, draft out, licensee signs.

One page, filled once a year and updated at each quarterly review (Chapter 15). The bottom line is hours saved against dollars spent, from your own time log, not from a vendor's claim. Prices change; re-check each renewal against the vendor's page before you fill the cost column.

Year: [year]   Prepared: [date]   Time log baseline: [T-01.1 date]   Latest time log: [date]

Part A. What I pay for

Tool | Category (1 to 7) | Monthly cost | Annual cost
[tool] | [ ] | [$] | [$]
[tool] | [ ] | [$] | [$]
[tool] | [ ] | [$] | [$]
[tool] | [ ] | [$] | [$]
[tool] | [ ] | [$] | [$]
[tool] | [ ] | [$] | [$]
Total |  | [$] | [$]

For each row, also record on the back of the sheet: renewal date, billing cycle (monthly or annual), scorecard total (T-14.1), and verdict (Keep, Cut, Try).

Part B. What I got back

Task (from time log) | Minutes per week before | Minutes per week now | Minutes saved per week
[task] | [ ] | [ ] | [ ]
[task] | [ ] | [ ] | [ ]
[task] | [ ] | [ ] | [ ]
[task] | [ ] | [ ] | [ ]
[task] | [ ] | [ ] | [ ]
Total minutes saved per week |  |  | [ ]

Hours saved per year (total minutes per week times 48 working weeks, a rule of thumb, divided by 60): [ ]

What one hour of my working time is worth to me: [$] (your number; a reasonable starting point is last year's gross commission income divided by the hours you actually worked)

Value of hours saved: [$]

Part C. The verdict

- Annual tool cost (Part A total): [$]
- Value of hours saved (Part B): [$]
- Difference: [$]

If the difference is negative, the stack is costing you more than it returns. Go back to WC-14.1 and cut. If it is positive, write the number on the inside cover of this book and check it again next year.

Part D. Cuts and tries this year

[ ] Cut: [tool], cancelled on [date], saving [$] per year
[ ] Cut: [tool], cancelled on [date], saving [$] per year
[ ] Try: [tool], thirty-day scorecard due [date], must beat [minutes] per week on [task]

Part E. Next review

[ ] Quarterly review date (Chapter 15): [date]
[ ] Renewal dates added to calendar, each with a two-week warning
[ ] Prices re-checked on vendor pages before any renewal
